Moving office is generally considered to be quite easy, especially when compared to other moves that people have to go through in life. For example, moving house is a huge change for families and can involve years of planning, whereas most people think of office moves as nothing more than moving to a new computer. But the truth is that moving office can be equally stressful, and in many cases can present even more problems than house moves. We’ve outlined a few of the most common issues that you’re likely to face when moving office, alongside a few tips to ensure that they don’t happen to you:
Don’t underestimate the move
Arguably one of the worst things about an office move is how deceptively hard it is. You might not realize how much you have to move until you start packing, and you could easily spend hours digging through hidden filing cabinets and boxes that you’d forgotten about completely. If you’ve ever had to prepare for a house move then you should expect to have a similar experience with your office move – don’t underestimate it!
Decide on what vehicle you need
You might be preparing to hire a large vehicle to move all of your items out of your office, but we find that most office moves can be handled by a single van. We offer a man and van service that’s perfect for smaller moves, and could save you some serious money with your move. You can often get a removals company to visit your office and assess the amount of equipment that you have so they can help you decide what vehicle to hire.
Not starting early enough
Business owners often leave preparation for the office move until the last minute because they assume it’ll be a quick process, but this is rarely the case. It’s not just packing that you need to be ready for; you’ll likely need to update your details with your bank and post office, inform your clients and customers of your move formally and possibly even change your Wi-Fi and landline providers, all of which should be completed in advance of the move. (We have more information about updating these details in our blog post here).
The best time to start preparing for the move is as soon as you’ve arranged your moving date. Although you might think that your office only consists of a few half-empty filing cabinets and computers, you’ll be surprised when you empty everything out and realize how much you actually have in your office. So make sure that you have plenty of time to get ready before the big date arrives.
Not feeling excited
Another common issue that business owners can face when preparing for an office move is a complete lack of enthusiasm. Nothing will motivate you to plan your move more than feeling excited about it, but often that excitement is absent during an office move. When you’re moving to a new home, it’s an exciting change that you’re probably been dreaming about for years. If you’re excited about moving office then you’re in the minority; for most, it’s a necessity that’s a nuisance more than anything.
The best way to try and get excited about your office move is to think about why you need to move – Is your business growing? Do you need more room for stock and employees? Are you trying to save costs? Whatever the reason, find the positives and focus on them throughout the move.
Give adequate time to say goodbye
We always recommend that homeowners take time to say goodbye to their house when moving out of it, but the idea of saying goodbye to an office might seem a little strange to some people. However, an office can hold just as much sentimental value as a home, especially if you built your business there and have been located there for a long time. So it’s important that you take the time to give your office the farewell that is deserves. Your colleagues might feel equally as attached to the office, so make sure that they have time to say goodbye too. Hold an office party or event before moving out so you can move out of your office with one final hurrah.
As you can see there are quite a few things that you’ll need to consider before moving office, which is why we insist on taking the time to prepare for the move properly. If, like many business owners, you don’t feel that you have the time to properly prepare for a move, then it might be a good idea to hire a moving company to help you with every aspect. Our knowledge and experience can help to ensure that your office move goes as smoothly as possible. Get in touch with us today for more information about our removals services.