The purpose of this policy is to ensure compliance with the General Data Protection Regulation and related national legislation (“Data Protection law”). Data Protection law applies to the processing of personal data.
Guardian Moving & Storage Ltd(Guardian) need to process personal data. ‘Processing’, in this context, means collecting, storing, using and erasing personal data, irrespective of its format.
Guardian Moving & Storage Ltd processes the personal data of its customers, employees and third-parties. This policy, and staff adherence to it, will ensure Guardian Moving & Storage Ltd complies with Data Protection law and, in so doing, adopt good practice.
The policy also aims to protect the rights afforded to data subjects by Data Protection law and, together with the Data Privacy Statement, helps to demonstrate Guardian Moving & Storage Ltd’s legal compliance.
Adherence to this policy will protect Guardian Moving & Storage Ltd from the risks of non-compliance. This includes but is not limited to:
Guardian Moving & Storage Ltd is committed to complying with Data Protection law as part of everyday working practices. Complying with Data Protection law can be summarised as but is not limited to:
As noted, Data Protection law is underpinned by certain principles which govern the processing of personal data. These are:
Guardian Moving & Storage Ltd needs to comply with these six principles and also be able to demonstrate compliance. This requirement to demonstrate compliance is called “accountability” and is a key element of Data Protection law.
This policy applies to all employees of Guardian Moving & Storage (as ‘Data Controller’) and their processing of company-held personal data.
If another organisation is engaged as a Data Processor, then at Guardian Moving & Storage Ltd’s (as ‘Data Controller’) request, a Data Processing Agreement will be put in place to ensure standards of data protection over company-held personal data are not undermined when shared with third-parties.
Guardian Moving & Storage Ltd has a corporate responsibility as a Data Controller (or when acting as a Joint Data Controller or a Data Processor) for:
All staff at Guardian Moving & Storage Ltd share in the collective responsibility for ensuring personal data is collected, stored and used appropriately.
The following are guidelines all staff should adhere to. Staff are, individually, responsible for: